Unit 221

Unit 221Use Office Equipment Out act 1: shaft about different types of office equipment and its theatrical roles 1.1, 1.2, 1.3 Equipment | Used for | Features | Why use the Equipment | Fax Machine | Sending messages to another(prenominal) fax gondola by a phone line.| Speed, Printer, Paper Cutter, Paper Feed, Autodialing.| A fax machine is used to send documents instantly to another fax machine through a standard hollo line.| Photo copier | Photo copying documents.| Scan, Copy, Print spine to back, Print landscape and horizontal.| A printer is one of the important output devices needed for a computer, such as sacred scripture documents or images| Computers | To store and calculate data and to write up documents | Processing, Output and Input.| So office information is stored electronically and safely| Franking machine| To frank the chain mail before sending it out.| special(a) next day delivery, recorded, 1st and 2nd class. | To send mail in the post and Lets you record the amount spent on post. | Phones | For making internal and external calls | Hold, transfer, Mute, Loud speaker, Display and Menu. | To pass with people within and outside the office, E.g. companies, other Avanta offices and employer. | Outcome 2: Understand the purpose of respecting instructions and health and guard duty procedures.

2.1 It is important to follow the manufacturers instructions so that you put the equipment together correctly and safely, for example when victimisation the scene copier if there is an error instruction will come up on the screen. 2.2 It is important to follow the organisational instruction to service of process reduce waste and improve efficiency. 2.3 because we argon only using office equipment we dont have any clip health and safety procedures apart from lifting and carrying techniques and making sure we follow the correct instructions. 2.4 The purpose of following health and safety producers are to ensure that you do not have any accidents or health problems. 2.5 It is... If you want to get a full essay, lay out it on our website: Orderessay

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